Viewing guestbook entries

Learn how to view, edit, print, and manage all the messages and photos guests have submitted through your guestbook.

Want to read all the sweet messages guests have left? The guestbook entries page shows every submission in one place! You can view, edit, print, and manage all your guestbook messages and photos.

Accessing guestbook entries

  1. Go to Site > Guestbook
  2. You'll see all submitted entries

The page title is Guestbook entries.

What you'll see

If you have no entries yet:
- Empty state message
- Instructions to add a guestbook section to your site

If you have entries:
- All guestbook submissions displayed as cards
- Entries shown in a scrollable board layout
- Navigation arrows to scroll through entries

Each entry card shows the guest's message!

Entry card details

Each guestbook entry displays:

Photo (if uploaded):
- Guest's uploaded image at the top of the card
- Click to view full-size
- Click to download the photo

Guest name (title):
- The name the guest provided
- Appears as the card heading

Submission date:
- When the entry was submitted
- Format: "Jan 15, 2024"
- Appears below the name

Message:
- The guest's written message
- Formatted text with line breaks preserved
- Scrollable if long

Edit link:
- Appears when you hover over the entry
- Click to edit or delete the entry

It's all the info you need at a glance!

Scrolling through entries

If you have many entries, use the navigation:

Right arrow button:
- Scroll to see more entries on the right
- Located in the header

Left arrow button:
- Scroll back to see previous entries
- Disabled when at the beginning

Or drag:
- Click and drag the board to scroll
- Works on desktop and touch devices

View all your entries easily!

Editing an entry

To edit a guestbook entry:

  1. Find the entry you want to edit and hover over the card, then click Edit
  2. Edit the entry details (name, message)
  3. Click Save changes

You can edit anything guests submitted!

Deleting an entry

To remove an unwanted entry:

  1. Click Edit on the entry
  2. Scroll to the bottom of the edit form
  3. Click the Delete section button
  4. Confirm the deletion

The entry is permanently removed.

Use this for spam or inappropriate content!

Entry management buttons

In the header of the guestbook entries page, you'll find:

Guestbook settings:
- Opens settings sidebar
- Customize field labels, photo uploads, and visibility
- Button label: "Guestbook settings"

Print:
- Print all guestbook entries
- Icon button with printer icon
- Opens print-friendly view in new tab

Navigation arrows:
- Scroll through entries
- Right arrow to go forward
- Left arrow to go back (disabled when at start)

Everything you need to manage your guestbook!

Guestbook settings access

From the entries page, you can quickly access settings:

  1. Click Guestbook settings button in the header
  2. The settings sidebar opens
  3. Adjust settings:
    • Enable/disable photo uploads
    • Customize field labels
    • Set visibility of new entries (Public or Private)
  4. Click Save changes

See our articles on "Customizing guestbook field labels" and "Making guestbook private" for more details!

Public vs private entries

The visibility setting controls whether new entries are:

Public:
- Visible to all website visitors
- Guests can see each other's messages
- Creates a shared memory wall

Private (admin only):
- Only you (and other admins) can see entries
- Guests don't see each other's submissions
- You can review before making individual entries public

Note: The visibility setting in guestbook settings applies to NEW entries only. Existing entries keep their current visibility.

To change visibility of existing entries, you'd need to edit each entry individually (if that feature is available in the entry edit form).

Viewing with languages (Pro plan)

If you have multiple languages enabled:

Language dropdown:
- Appears in the header
- Shows current language
- Select different language to view entries in that language

Translations button:
- Appears when viewing a specific language
- Click to translate guestbook form field labels for that language
- Button label: "Translations"

Switch between languages to see all entries!

Entry photos

If you've enabled photo uploads, entries can include images:

Viewing photos:
- Photos appear at the top of each entry card
- Click the photo to view full-size in a new tab
- Click to download the photo

Downloading photos:
- Click on any entry photo
- Your browser will download or open it
- Original filename from the guest's upload

Save all the photos guests share!

Print preview

To print all entries:

  1. Click the Print icon button in the header
  2. Opens print-friendly view in new tab
  3. Shows all entries formatted for printing
  4. Use browser's print function (Cmd+P or Ctrl+P)
  5. Print or save as PDF

See our article on "Printing guestbook entries" for more details!

Empty state

If you have no guestbook entries yet, you'll see an empty state message.

To start collecting entries:
1. Add a guestbook section to your website
2. Make sure your site is published
3. Share your website link with guests
4. Wait for entries to come in!

See our article on "Enabling guestbook section" for how to add the guestbook form to your site.

Entry order

Entries are displayed in the order they were submitted:

  • Newest entries typically appear first (or last, depending on theme)
  • Scroll through chronologically
  • No way to reorder manually

The order reflects the natural timeline of submissions!

Moderating entries

As the website owner, you have full control:

Review:
- Check entries regularly for spam or inappropriate content

Edit:
- Fix typos in guest names or messages
- Clean up formatting

Delete:
- Remove spam or unwanted entries

Control visibility:
- Set new entries to private to review before publishing

You're in charge of what appears on your guestbook!

Mobile view

The guestbook entries manager works on mobile:

  • Scrollable card layout
  • Tap to edit entries
  • Access settings and print functions
  • View photos

Manage your guestbook from anywhere!

Guestbook statistics

Unfortunately, there's no built-in entry counter, but you can:

  • Scroll through to see how many entries you have
  • Print all entries to get a full list
  • Manually count if needed

Every entry is a treasured message!

After the wedding

Keep checking your guestbook entries:

  • Guests may add messages after the wedding
  • Late arrivals might leave well-wishes
  • Anniversary messages from friends
  • Print final entries for your keepsake album

Your guestbook is a living memory!

Backing up entries

To preserve your guestbook entries:

  1. Print all entries (saves as PDF)
  2. Download individual photos by clicking them
  3. Screenshot or copy special messages

Keep these memories safe!

Privacy and security

Guestbook entries are stored securely:

  • Only you and users with access can see private entries
  • Public entries are visible on your website
  • Guests can't edit or delete entries after submission
  • You have full moderation control

Your guestbook is safe and under your control!

Getting more entries

To encourage guests to leave messages:

  • Make your guestbook section prominent
  • Add it to your navigation menu
  • Ask for specific kinds of messages (advice, favorite memories, etc.)
  • Mention it in emails or invitations
  • Respond to entries publicly (if appropriate)

The more you highlight it, the more entries you'll get!

Viewing guestbook entries lets you read all the heartfelt messages and see all the photos your guests have shared. It's one of the sweetest parts of having a wedding website!