Editing RSVP emails

Learn how to enable and customize the reminder and confirmation emails sent to guests as part of the RSVP process, including subject lines, messages, and call-to-action buttons.

The Edit emails panel lets you configure two types of automated emails: reminders for guests who haven't responded, and confirmations for guests who have completed their RSVP.

Plan requirement: Standard or Pro plan

How to access email settings

  1. Go to RSVP > Form
  2. Click Edit emails in the header
  3. Configure your email settings
  4. Click Save

Reminder emails

Reminder emails are sent to guests who haven't responded by your RSVP deadline. This helps improve your response rate without chasing people individually.

Enabling reminders

Toggle on Send reminder emails to enable automatic reminders.

When enabled, the following options appear:

Send reminder emails to - Choose who receives reminders:

  • All unconfirmed guests - Send to everyone who hasn't responded (default)
  • Unconfirmed A-list guests - Only send to A-list guests who haven't responded
  • Unconfirmed B-list guests - Only send to B-list guests who haven't responded

RSVP deadline date - Set the date by which guests should respond. Reminders will be sent to guests who haven't responded by this date.

Customizing the reminder email

Once reminders are enabled, you can customize the email content under the RSVP reminder heading:

  • Subject - The email subject line. Default: "Friendly reminder to RSVP"
  • Message - The body of the email. Default: "Hi [firstname], [couple]'s RSVP deadline is approaching. They would love to know if you can make it :)"
  • Button - The call-to-action button text. Default: "RSVP here"

Click Preview email to see exactly what guests will receive.

Using placeholders

You can use placeholders in the subject and message fields. Click the dropdown arrow next to any field to insert a placeholder:

  • [firstname] - Guest's first name
  • [lastname] - Guest's last name
  • [fullname] - Guest's full name
  • [household] - Household name
  • [guests] - All guest names in the household
  • [couple] - Your names as a couple
  • [rsvp] - Guest's RSVP status
  • [email] - Guest's email address
  • [phone] - Guest's phone number
  • [dietary] - Guest's dietary requirements

You can also add a fallback value for empty placeholders. For example, [dietary fallback="None"] shows "None" if no dietary requirements are set.

Confirmation emails

Confirmation emails are sent automatically to guests after they complete their RSVP. The email confirms their response and provides a record of what they submitted.

Enabling confirmations

Toggle on Send confirmation emails to enable automatic confirmations.

Customizing the confirmation email

When enabled, you can customize the email content under the RSVP confirmation heading:

  • Subject - The email subject line. Default: "RSVP completed for [couple]"
  • Message - The body of the email. Default: "[firstname], you've completed your RSVP for [couple]. Here is a copy for your records."
  • Button - The call-to-action button text. Default: "Edit your details"

The same placeholders available for reminder emails can be used in confirmation emails.

Multilingual emails

If you're on a Pro plan with multiple languages enabled, you can customize email content for each language. Select the language from the dropdown in the form editor header, then click Translate emails to edit the translated versions of your reminder and confirmation emails.

Tips

Enable confirmation emails for peace of mind. Guests appreciate having a record of their RSVP response in their inbox.

Set the deadline realistically. Pick a date that gives you enough time to finalize numbers with your vendors after responses come in.

Preview before the deadline. Click Preview email to see exactly what guests will receive in the reminder.

One reminder is usually enough. Most guests who haven't responded will do so after one reminder. If they still don't respond, a personal message is more effective.

Don't over-customize. The default messages work well for most couples. Only change them if you have something specific to say.

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